Conference Trade Show Exhibitor Policy 

This Agreement is by and between the Exhibitor named below and the Georgia Senior Living Association, Inc. hereinafter known as GSLA.

The Exhibitor agrees to release, defend, indemnify, and hold GSLA harmless from and against all loss, cost, and expense, including reasonable attorney’s fees, for any and all claims for damages and injuries, including death, to persons or property resulting from any cause whatsoever relating to the privileges granted in this Agreement or to the acts or omissions of Exhibitor, its agents, employees, officers, directors, and contractors, and Exhibitor agrees GSLA shall not be liable in any way to the Exhibitor or its agents, employees, officers, directors, and contractors on account of any such damages or injury from any cause whatsoever. It is specifically contemplated by the parties that Exhibitor bears all such liability.

Exhibitor shall abide by and with the “Rules and Regulations” and policies promulgated by GSLA and the law, ordinances, regulations, and rules of the governmental authorities. The “Rules and Regulations” hereof and reasonable amendments thereto are made a part hereof. Amendments, when posted, are incorporated herein by reference.

A $300 administrative fee will be charged for all cancellation requests received by GSLA. No refund will be made for cancellations received after Friday, August 14, 2026. Neither GSLA nor Gas South Convention Center can assume responsibility or liability for damage or loss to an exhibit or to an Exhibitor, agent, or employee.

On breach of any term of this Agreement, including incorporated documents, by the Exhibitor, GSLA, at its option, may terminate this Agreement, and all money paid by Exhibitor shall not be refundable.

Rules and Regulations

Please make sure your employees are familiar with these Rules and Regulations.

1. Exhibit Space. Exhibit space shall be allotted on a “first-come, first-served” basis. GSLA reserves the right to move, reposition, or exclude any exhibit as it deems necessary. Selling and display are allowed only within the designated exhibit space.

2. Character of Exhibit. GSLA reserves the right to decline or prohibit any exhibit or part or element thereof that, in GSLA’s sole opinion, is not suitable. This reservation concerns persons, things, conduct, printed material, souvenirs, catalogs, and all other things. Exhibitors only have the right to distribute catalogs, souvenirs, and other matter approved by GSLA from the space(s) occupied by them, but in no other way or location.

3. Exhibition Displays and Other Decorations. All Exhibitors may equip their exhibits with display material and equipment, furniture, lamps, potted plants, flowers, and special set pieces, provided they are not over eight (8) feet high or more than four (4) feet from the background, and in keeping with the general decorative scheme. The Exhibitor will not permit his exhibit to obstruct the view of an exhibit in an adjoining Exhibitor’s space, nor permit such exhibit to be placed on or operated in any manner objectionable, in the opinion of GSLA, or its duly authorized agent, to adjacent or surrounding Exhibitors. No ropes or strings may be attached to sprinkler heads or pipes in the building.

4.Electronic Media and Loudspeakers. Electronic media must run without lecture or speaker noise reaching beyond ten (10) feet of the exhibit and must be placed in exhibit space so that spectators watching them will not block the aisle.

5. Giveaways. Exhibitors will have the right to offer to patrons any such giveaway items as the Exhibitor desires to offer, provided that such giveaway items have no obligation on the part of the patrons and have been approved by GSLA. Drawings for gifts or premiums conducted by Exhibitors must be made before the close of the event. In no case may the Exhibitor use the name of GSLA or the name of any event attendee in any “you have won absolutely free” type mail-out programs. Premiums or gifts won by attendees must be absolutely free with no additional payment of money or conditions attached. Drawings that constitute a lottery in violation of the laws of Georgia will not be permitted. Indiscriminate handing out of literature or promotional material is not permitted; such material may be available on the table space and distributed only upon request in the Exhibitor’s booth area.

6. Subletting of Space. No Exhibitor will be permitted to sublet the whole or any part of the space rented to it or to display anything not specified in this Agreement. Only the sole Agreement signator and their company can utilize the Exhibit space therein. Exhibitors may not share booth space.

7. Installation and Removal of Exhibits. Exhibitors will be allowed to set up beginning at 12:00 PM on Wednesday, October 28, 2026. All exhibits must be completed before 7:00 AM on Thursday, October 29, 2026. All space not occupied by that time will revert to GSLA, and all payments forfeited. Under no circumstances will goods or equipment be permitted to be moved out until the closing hour of the event, which is 12:00 PM. on Friday, October 30, 2026. Any material not removed by 4:00 PM following the official closing of the event may be removed by GSLA, and the Exhibitor shall pay all handling charges, storage, and other charges. Without in any way affecting the obligation of the Exhibitor to pay the cost incurred by GSLA, the Exhibitor hereby grants to GSLA a lien on all property brought into the event space as security for all obligations of the Exhibitors to GSLA.

8. Exhibit Materials. Any exhibit materials that are shipped must be shipped to Exposition Company Services. Gas South Convention Center does not have allotted storage space for such materials. Gas South Convention Center has the right to refuse or to charge the Exhibitor accordingly for any boxes or materials shipped directly to them. All Gas South Convention Center storage charges are the sole responsibility of Exhibitor, whether or not Exhibitor has been advised of such charges in advance.

9. Exhibit Maintenance. Exhibitors are required to keep their exhibit space free of trash, paper, or refuse of any kind to be disposed of in a manner indicated or designated by Gas South Convention Center personnel, applicable governmental authority, and/or GSLA.

10. Employee Responsibility. The Exhibitor agrees to bear responsibility for the conduct of its agents, contractors, and employees and shall see to it that each such individual is familiar with all rules and regulations.

Alcoholic Beverages. No alcoholic beverages, except those approved by GSLA, and no illegal substances of any sort, as defined by law, are permitted to be brought to or distributed at the event by Exhibitors.

12. Exhibit Hours. Exhibits must be open and staffed during the hours established by GSLA.

13. Damage to Exhibit Area. Exhibitors shall not deface walls or floors with nails, screws, paste, tape, etc. Exhibitor bears the sole responsibility for any such damage.

14. Decorations. Glitter and/or confetti may not be used in any areas of the facility.

15. Offers. Exhibitors shall absolutely not offer any gift, prize, or item(s) for sale which GSLA may consider unacceptable.

16. Decisions. All decisions of GSLA management are final. Rules and regulations are for the benefit and protection of patrons and other Exhibitors and will be enforced.

17. Food & Beverages. Gas South Convention Center must supply all food and beverage items. Exhibitor sample food products may be approved at the discretion of Gas South Convention Center.

18. Electrical Needs. All electrical needs must be indicated when submitting GSLA’s Exhibitor Registration Agreement Form. Those not reserved by September 18, 2026 are not guaranteed and will incur an additional $50 service fee.

19. Personal Items. Gas South Convention Center and GLSA bear no responsibility for personal items that are left unattended in meeting rooms, public areas, or exhibit space.

The individual by registering online via www.gasla.org and completing payment warrants he or she is an authorized agent of Exhibitor and has the legal capacity and authority to bind Exhibitor to this Agreement.

Accepted and Agreed

The Exhibitor Company accepts the Agreement above by committing online to exhibit at the 2026 GSLA Conference & Trade Show. The individual assuming the agreement warrants that they are an authorized agent of the Exhibitor and have the legal capacity and authority to bind the Exhibitor to this Agreement. Agreement is acknowledged electronically at the time of purchase.